The McGregor Company serves growers in Washington, Idaho and Oregon with the seed, crop inputs, equipment, services, research, and advice needed to raise healthy, sustainable crops.

We are currently seeking a Manager, Administrative Services & Support to join our team in Colfax. Reporting to the GM of Finance, the Manager, Administrative Services & Support will be responsible for supporting this function of the organization.

Job Responsibilities

Administrative & Executive Support

• Provide administrative assistance to the executive leadership team, ensuring timely and professional support across departments.
• Supervise one full-time Administrative Assistant, including workload management, task prioritization, training, and performance feedback to ensure high-quality, timely completion of assignments.
• Coordinate meeting logistics, prepare agendas, distribute materials, and manage catering and meal arrangements for internal and external meetings.
• Manage scheduling and setup for in-house and off-site meeting spaces, including rentals, technology setup, and hospitality.
• Maintain central filing systems and ensure confidential records are properly stored and organized.
• Handle incoming and outgoing mail and shipments, including UPS, FedEx, etc., deliveries, ensuring accurate tracking and expense coding.
• Answer and direct phone calls, greet guests, and coordinate internal communications.

Facilities & Operations Management

• Oversee all office and building maintenance activities, including repairs, replacements, and preventative maintenance schedules for HVAC and other systems.
• Manage contracts and vendor relationships for janitorial services, landscaping, snow removal, and building security (keys, alarms, access).
• Coordinate carpet cleaning, seasonal maintenance, and office space improvements.
• Ensure the facility is maintained to a professional standard, supporting a safe and productive work environment.

Programs & Events

• Coordinate and plan company events, including management meetings, company dinners, and retirement celebrations.
• Organize annual programs such as Thanksgiving gift cards, employee and retiree Christmas gifts, and other recognition initiatives.
• Manage expense tracking for prepaid codes used for employee gifts, grower meetings, and special projects.

Shareholder & Partner Relations

• Manage shareholder correspondence, including A1 forms, check distributions, and related communications.
• Prepare and distribute year-end materials such as printed and bound annual books.
• Coordinate with Farm Partners regarding supplies, correspondence, and logistics as needed.

Administrative Systems & Supplies

• Maintain office supply inventory and coordinate orders for all departments and remote locations.
• Assist with business cards, stationery, and printed materials.
• Operate office equipment (copiers, printers, postage machines, scanners) and train others as needed.
• Ensure accurate accounting and coding of administrative and facilities-related expenses.

Additional Duties

• Maintain confidentiality and discretion in handling sensitive information.
• Demonstrate professionalism, teamwork, and a service-oriented attitude in all interactions.

Preferred Qualifications

• Associate or Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
• 5+ years of administrative experience.
• Proven ability to manage office operations, facilities, and administrative systems in a multi-department organization.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and strong skills using standard office technology.
• Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills, professionalism, and discretion when handling confidential information.
• Experience with event planning, meeting coordination, and vendor management is highly valued.